A Smarter Approach to
Asset Management

Planned Preventative Maintenance (PPM) & Stakeholder Asset Management System (SAMS)

At All State Facility Management, we combine industry-leading technology with practical field experience to deliver smarter, more efficient asset management solutions.

Our Planned Preventative Maintenance (PPM) programs are designed to keep assets performing safely and efficiently, with the option to integrate our Stakeholder Asset Management System (SAMS) for enhanced visibility and reporting.

Planned Preventative Maintenance (PPM)

Planned Preventative Maintenance (PPM) is a proactive approach to maintaining assets through scheduled inspections, servicing, and repairs, reducing the likelihood of failure before it occurs.

Rather than reacting to breakdowns, PPM focuses on:

  • Regular servicing of critical assets

  • Early identification of wear, defects, and safety risks

  • Maintenance aligned with asset lifecycle requirements

  • Minimising downtime and operational disruption

  • Clear reporting back to Facility Managers, with detailed condition reports and updates to maintain full visibility of asset performance and maintenance outcomes

The Importance of PPM

Implementing a structured PPM program delivers significant operational and financial benefits:

Reduced Reactive Maintenance
Proactive servicing helps prevent costly emergency repairs and unplanned outages.

Extended Asset Life
Regular maintenance ensures assets perform optimally and last longer.

Improved Safety
Early detection of faults reduces risk to staff, customers, and the community.

Cost Control & Budget Certainty
Planned works allow for better forecasting and more efficient allocation of resources.

Compliance Assurance
Routine inspections help meet legislative and industry compliance standards.

How We Deliver PPM

All State FM delivers flexible, tailored PPM programs designed around your facility, risk profile, and operational needs. Our programs can be delivered with or without integrated asset management systems, ensuring a practical solution for every client.

We provide:

  • Scheduled inspections at 3, 6, or 12-month intervals

  • Detailed condition reports and maintenance recommendations

  • Prioritised action plans for critical and high-risk items

  • Ongoing tracking of completed and outstanding works

Stakeholder Asset Management System (SAMS)

For clients seeking deeper insight and reporting capability, our Stakeholder Asset Management System (SAMS) enhances the delivery of PPM programs. SAMS is a comprehensive asset management and reporting platform designed to monitor, track, and assess the condition of building assets and infrastructure.

It provides:

  • Detailed condition reporting across entire facilities or portfolios

  • Real-time asset tracking using unique IDs or QR codes

  • Photographic records and full service history for each asset

  • Centralised reporting for informed decision-making

Enhanced Efficiency & Compliance

When integrated with PPM programs, SAMS provides a more data-driven approach to maintenance management.

This enables:

  • Improved compliance with safety and regulatory requirements

  • Reduced administrative workload for facility managers

  • Clear visibility of asset condition, risks, and priorities

  • Faster identification and response to faults or hazards

The result is a more efficient, transparent, and controlled maintenance environment.

SAMS & PPM Working Together

By combining structured PPM programs with SAMS, All State FM delivers a complete lifecycle management solution:

  • Maintenance schedules driven by real asset condition data

  • Work orders and inspections recorded and tracked in real time

  • Detailed reports with clear, actionable insights

  • Immediate identification and escalation of high-priority issues

This ensures maintenance is targeted, efficient, and aligned to actual asset performance.

Assets We Manage Include:

  • Electrical systems and lighting
  • HVAC systems
  • Plumbing and drainage
  • Roofs and gutters
  • Car parks and external infrastructure
  • Landscaping and external areas
  • Safety systems and compliance assets
  • Doors, windows, and access points
  • Floors, walls, and finishes
  • Fencing and security gates
  • Bathrooms and changing rooms
  • Testing and tagging of portable electrical equipment
  • Signage and wayfinding systems
  • Carpark linemarking, stencils and traffic signage

Delivering Long-Term Value

Through structured Planned Preventative Maintenance programs, All State Facility Management helps clients move from reactive maintenance to a planned, strategic approach. By digitising asset data and maintenance activity, SAMS ensures your facilities are well-documented, compliant, and proactively managed.

Certain systems and asset conditions require ongoing attention, and proactive maintenance ensures safety, compliance, and operational efficiency are consistently achieved.

All State Facility Management

221 Breen St,
Golden Square VIC 3555
1300 968 393
0412 604 812
admin@allstatefm.com.au

Contact All State Facility Management to discover the complete solution for your maintenance requirements.
Contact All State Facility Management to discover the complete solution for your maintenance requirements.
All State Facility Management

221 Breen St,
Golden Square VIC 3555
1300 968 393
0412 604 812
admin@allstatefm.com.au